Registration of Live Birth

 
Reglementary Period and Place of Registration

The birth of a child shall be registered within thirty (30) days from the time of birth in the Office of the Civil Registrar of the city/ municipality where the birth occurred. report made beyond this period is considered late.

Out-of-town Reporting of Birth

This occurs when the Certificate of Live Birth is presented to the civil registrar of a city or a municipality which is not the place of birth, not for registration but to be forwarded to the civil registrar of the city or municipality where the birth occurred.

The duty of accepting Certificate of Live Birth for out-of-town reporting may also be performed by the Civil Registrar-General or by his authorized representatives who are the Regional Administrators and Provincial Statistical Officers of the National Statistics Office.

Requirements

  • The party who is applying for out-of-town reporting of birth shall execute an affidavit declaring therein, among other things, the facts of birth and the reasons why said birth was not recorded in the civil register of the city or municipality where it occurred. The affidavit which must be attested by at least two (2) witnesses, shall serve as an application for registration and shall be submitted to the civil registrartogether with four (4) copies of the Certificate of Live Birth.
  • If the application is for late registration, the requirements under the rules governing late registration of birth shall also be complied with.
Persons Responsible to Report the Event
  1. When the birth occurred in a hospital or clinic or in a similar institution, the administrator thereof shall be responsible for causing the registration of such birth. However, it shall be the attendant at birth who shall certify to the facts of birth,
  2. When the birth did not occur in a hospital or clinic or in a similar institution, the physician, nurse, midwife, or anybody who attended the delivery of the child shall be responsible both in certifying the facts of birth and causing the registration of such birth.
  3. In default of the hospital/ clinic administrator or attendant at birth, either or both parents of the child shall cause the registration of the birth.
Number of Copies to be Accomplished

It shall be the duty of the person concerned to accomplish and send four (4) copies of the Certificate of Live Birth to the civil registrar for registration. After registration, the civil registrar shall distribute copies of the document bearing the civil registry number within five (5) days from receipt thereto as follows:

  1. First copy to the registrant,
  2. Second copy to the Civil Registrar-General,
  3. Third copy to be retained in the file of the city/ municipal civil registrar,
  4. Fourth copy to the attendant at birth or the hospital/ clinic administrator as the case may be.
Birth Registration of Illegitimate Children

Children conceived and born outside a valid marriage unless otherwise provided in the Family Code are illegitimate.

  1. An illegitimate child born before August 3, 1988 and acknowledged by both parents shall principally use the surname of the father. If recognized by only one of the parents, the legitimate child shall carry the surname of the acknowledging parent. If no parent acknowledged the child, he shall carry the surname of the mother.
  2. The name/s of the acknowledging parent/s shall be indicated in the Certificate of Live Birth.
  3. An illegitimate child born after August 3, 1988 shall bear the surname of the mother.
Late Registration of Birth

For people less than eighteen (18) years old:

  1. Four (4) copies of the Certificate of Live Birth duly accomplished and signed by the proper parties;
  2. Accomplished affidavit for Delayed Registration at the back of the Certificate of Live Birth by the father, mother or guardian, declaring therein, among other things the following:
    • Name of child
    • Date and place of birth
    • Name of father if the child is illegitimate and has been acknowledged by him
    • If legitimate, the date and place of marriage of parents
    • Reason for not registering the birth within thirty (30) days
  3. Any two (2) of the following documentary evidences which may show the name of the child, date and place of birth, and name of mother:
    • Baptismal certificate
    • School Records
    • Income tax return of parent/s
    • Insurance policy
    • Medical records
    • Others, such as barangay captain's certification
  4. Affidavit of two (2) disinterested persons who might have witnessed or known the birth of the child.

For people eighteen (18) years old or above:

  1. All the requirements for a child who is less than eighteen (18) years old;
  2. Certificate of Marriage, if married.

Source: http://census.gov.ph/data/civilreg/cv2.html


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